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Programme Officer (For Women in Science)

Deadline: 17th January 2021
Contract Type: Contract (6 months, mid-March to mid-September 2021)
Job Level: Graduate
Hours: Full time
Salary:
£25,000 per annum (pro rata)

The L’Oréal-UNESCO UK & Ireland For Women In Science Rising Talents programme (www.forwomeninscience.com) is designed to promote and highlight the critical importance of ensuring greater participation of women in science, by awarding promising female scientists with grants to help them further their research.

The UK and Ireland Programme is run by L’Oréal UK and Ireland, the UK National Commission for UNESCO (www.unesco.org.uk) and the Irish National Commission for UNESCO and is run in partnership with The Royal Society.

The ‘Programme Officer’ will be responsible for the smooth operation of the Rising Talents cycle, working closely with the For Women in Science UK and Ireland management team. The position is based at, Covid-19 impacts allowing, L’Oréal UK and Ireland’s Hammersmith office with up to one day a week expected at the UK National Commission for UNESCO in central London. This is a 6-month contract (from mid-March to mid-September 2021). The Covid-19 crisis means that there will be a flexible approach and there may be some home working.

Specific responsibilities will include but will not be limited to:

Project management
  • Acting as the project manager and keeping the FWIS programme project plan on track
  • Supporting on administrative tasks
  • Providing regular update reports to the For Women In Science management team
  • Liaising with shortlisted candidates, winners, readers, the Jury Panel, as well as past and present UKI Rising Talents
  • Liaising with the global digital team to maintain the website
Marketing of awards to academic audiences
  • Assisting L’Oréal and UNESCO UK in the development and issuing of PR and marketing activity
  • Researching new stakeholders to promote the programme to the physical, mathematics, engineering and computer science communities
  • Coordinating with Irish contacts to build relationships and ensure marketing and PR materials are available and suitable for the Irish network
Facilitating applications
  • Monitoring and maintaining all contact databases (universities, institutions and academic staff)
  • Managing the Rising Talents online application system and using a CMS (Content Management System) for the online applications (training will be provided)
  • Responding to and monitoring all enquiries about the programme
  • Checking applicants meet the Rising Talents eligibility requirements
  • Allocating applications to academic readers
Event planning
  • Coordinating and preparing for the interview day and award ceremony
  • Drafting and issuing invitations to awards ceremony and coordinating RSVPs
  • Producing a detailed analysis and evaluation of the programme, with recommendations for the following year

Essential Skills Required

Academic background required: a science or social sciences degree

Project management: Excellent organisation and prioritisation skills – able to work effectively to deadlines, to manage ad-hoc projects that arise and ability to manage time in a flexible manner

Administration skills: Excellent Excel and Word skillshappy to use a Content Management System for the online applications from candidates

Scientific knowledge: Understanding of science, technology, maths and engineering, and good understanding of UK and/or Irish academic research careers

Database knowledge: Ability to work with various databasesKnowledge of data selection processes and data analysis

External communications: Ability to create valuable social media assets, and an understanding of the various platforms through which these could be shared to reach specific target audiences

Teamwork: Ability to work effectively, diplomatically and positively with teams and internal and external stakeholders, who will be of varying levels of seniority

The network you would work with:

Report to: Head of Corporate Communications at L’Oréal UK and Ireland and the Chief Executive at UNESCO UK

Work with:

  • L’Oréal UK and Ireland: Corp Affairs Team, Legal, Finance, Purchasing
  • UK National Commission for UNESCO Team
  • Scientific partner organisation: The Royal Society
  • Scientific experts: Jury panel and readers (academics)
  • Agencies: website, media training, design agency and PR agencies
  • The wider scientific community: FWIS applicants, invitees of the FWIS awards ceremony event, universities and institutions etc.
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